Managing Your University Storage

Managing Your University Storage

The Office of Information Technology (OIT) at The University of Texas at Dallas is implementing important changes to our Microsoft 365 environment that will affect all faculty, staff, and students. These updates are in response to Microsoft’s revised licensing and storage policies for educational institutions, which have resulted in a reduction of our total storage capacity.

To ensure continued access to essential IT services and manage resources effectively, OIT will introduce new retention policies for Microsoft Teams communications and adjust individual user storage quotas across Microsoft 365 services.

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What’s Changing?

Microsoft Teams Communication Retention

Starting November 1, 2025, all Microsoft Teams communications—including personal chats, group chats, and messages within Teams channels—will be automatically deleted after one year (365 days).

Teams Video and Meeting Retention

Any newly recorded videos and meetings in Microsoft Teams will also be automatically deleted after one year (365 days). This policy applies only to recordings made on or after November 1, 2025; earlier recordings will not be affected

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What You Can Do

We understand these changes may impact how you manage your files and communications. If you have questions or need help navigating these changes, the Office of Information Technology is here to help!

To ensure continued access, here are a few tips:

• Files shared in Teams messages will be retained in OneDrive.
• If you prefer to store documents elsewhere, consider moving them to Box or a network drive.

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