Setup Automatic (Out-of-Office) Replies in Microsoft Outlook

Purpose

Automatic replies are a useful way to let people know that you are out of office via automatic replies to their emails. Follow the instructions below to set up your Out-of-Office replies.

Setup Automatic Replies - Desktop

Outlook Application

1. Select File from the top left corner of your outlook home page.

2. Select Automatic Replies (Out of Office).

3. Select the bubble for Send automatic replies, fill out the automatic reply you want sent both inside and outside your organization, and select OK.

• You can limit the automatic replies by selecting the check box for "Only send during this time range:" and selecting a range.
• You can limit automatic replies outside your organization by going to the Outside My Organization tab and changing the selected bubble from Anyone outside my organization to My Contacts only.
• If you do not want automatic replies sent outside your organization, go to the Outside My Organization tab and un-check the box for Auto-reply to people outside my organization.

4. To turn off your automatic replies, go back to the File tab and select Turn off.

Setup Automatic Replies - Online

1. Select the Settings icon and select View all Outlook settings.

2. Select Automatic replies from the Mail tab.

3. Select the radio button for Turn on automatic replies, fill out the automatic reply you want sent both inside and outside your organization, and select Save.

• You can limit the automatic replies by selecting the box for Send replies only during a time period and selecting a range.
• You can limit automatic replies outside your organization by checking the box for Send replies only to contacts under the "Send replies outside your organization" area.
• If you do not want automatic replies sent outside your organization, uncheck the box for "Send replies outside your organization".

4. To turn off automatic replies, un-toggle the radio button for Automatic replies on.